VISA

Visa Information & Support Letters

If you require a visa to travel to Italy to attend DFTS 2026, we highly recommend initiating your application process as early as possible. Schengen visa appointments and processing times can take several weeks depending on your local consulate.

Requirements to Request an Invitation Letter

To avoid misuse of official documents and to ensure a secure and transparent process, Invitation Letters will only be issued when all the following conditions are met:

1. Completed Registration: The applicant must have completed the official conference registration and paid the full registration fee. No provisional letters or pre-payment letters will be issued.

2. Valid Passport: The applicant must provide a clear scan of their passport, which must remain valid throughout the travel period and during the conference dates.

3. Personal Contact Details: The applicant must provide their full postal address, telephone number, email address, and country of residence.

4. Purpose of Travel: The Invitation Letter is issued solely to support participation in the DFTS 2026 Conference in Rome, Italy. It does not imply any sponsorship, financial commitment, or guarantee of visa approval.

Important Notes and Limitations

The Invitation Letter:

• Does not cover or imply any responsibility for travel, accommodation, meals, insurance, or any personal expenses.

• Does not cover visa fees, administrative charges, or consular decisions.

• Does not guarantee the issuance of a visa by the Embassy or Consulate.

• Does not imply acceptance of any abstract, poster, or oral communication, if submitted, as all scientific contributions are subject to independent review and selection by the Technical Program Committee.

• Becomes automatically void if the participant cancels their registration or if the registration is revoked for any reason.

All visa-related arrangements, costs, and decisions are the sole responsibility of the applicant.

How to Request an Invitation Letter

Once your registration and payment have been completed:

1. Send an email to dfts@bocemtium.com with the subject line: “Invitation Letter Request – DFTS 2026”.

2. Attach the following details and files:

   • Clear passport scan (PDF or JPG format).

   • Full personal contact details (postal address, phone, email, and country of residence).

   • Registration confirmation number or official proof of payment.

   • Accepted Paper Title and Submission ID Number (only for authors of accepted papers).

   • Any specific information or wording required by your local Italian Consulate.

3. Our team will verify your information and registration status, and issue the official signed Invitation Letter by email in PDF format.

Verification by Consular Authorities

Consulates or Embassies may contact the Organizing Committee or the PCO directly to confirm the validity of the invitation letter or the participant’s registration status. We will respond directly to the official authorities to verify and authenticate the documentation provided.